SUNNYCON ANIME EXPO NEWCASTLE
ALL TABLES ARE NOW FULLY BOOKED AS IS OUR WAITING LIST. THANK YOU FOR YOUR SUPPORT AND LOOK AHEAD TO 2020 TABLES OPEN IN JULY 2019.
THE FOLLOWING INFORMATION IS FOR THOSE WHO HAVE BOOKED.
This form does not secure a table, you can expect a reply within 7 days to confirm whether or not your booking has been successful. Bookings are only complete when a payment has been received
(For those of you that receive a acceptance email, payments will then be due within 7 days.)
If you have the payment details, please don't pay months later as tables may likely to have been sold out. You will have to email to rebook, if there any stalls left.
VENUE: St. James Park, Newcastle
DATES: 28th - 30th June 2019 (3 Days Trading)
TRADING TIMES: Friday 12PM - 6PM
Saturday 10AM - 6PM
Sunday 10AM - 4PM
TABLES: 6X2 Foot, tablecloth included
HIRE RATES: Trader £100 (CENTRAL TABLES SOLD OUT)
Trader £80 (END OF ROOM WITH A LOWER FOOTFALL)
Backing table £30 (limited to certain areas)
Artists table £50 (limited to 50 tables)
STAFF PASS: All initial table bookings come with a pass for yourself and 1 staff member. Please state if you require extra staff passes. Any additional tables come with 1 pass per table only. Any extra staff passes are £15 (May 31st deadline).
NOTE: Any extra passes purchased must be for your staff/ assistants only and not for attendees.
If you have any particular requirements or would like to be positioned next to a certain trader/artist then please state on this form. If you do not let me know in advance and wait until close to the time then I may not be able to change the plans.
EXAMPLES OF WHAT EACH STALL CAN SELL:
Artist table can sell: artwork (2D), prints, badges, bookmarks, comics & keychains. (Plus extras as long as 80% of your stall are these items). We also allow fan art at our events.
Trader table can sell: Everything that an artist table can sell plus merch, costumes, jewellery, manga, DVDs, pre-packaged snacks/drinks for outside consumption only, hair accessories & other accessories ect.
NO FAKE GOODS:
Your store will be screened before confirmation will be sent. Anyone selling unofficial merchandise and/or stolen artwork will not be permitted and anyone who sneaks fake goods into the event will not be invited back. Anyone found to be breaking these guidelines will not be allowed back for future events.
(Please take this in to account before booking)
If the table is cancelled within 28 days of booking then a full refund will be given (unless booking after the dates below).
If before March 31st a 50% refund will be given.
From April 1st there will be no refunds for any cancellations.
FOOD AND DRINK:
St.James does not allow any outside food to be consumed inside the venue. You can bring food for outside consumption. You are allowed to bring your own water and there will be water stations around the venue and water available from all bars. There will be food available for purchase in the venue and lots of local shops also. Staff at the venue and SunnyCon staff aren't responsible for your food or drink so please make sure you bring the correct number of staff for breaks away for food/drink and to help with your set up and set down.
The venue has very limited free parking, after that the pay and display is to be used. Please take this into consideration before booking.
The trading areas have various plug sockets around the room, I cannot guarantee that your stall will be close to one so all stall holders that require electricity are asked to bring their own extensions and tape to tape the wires down safely.
Some parts of the room can be dark, if needed please bring additional lighting for your stall if your items need the extra light.
SunnyCon Anime Expo staff are not responsible for traders stalls and goods. Volunteers are there to ensure a safe and clean environment of which to trade in, it is YOUR responsibility to get your goods in and out of the venue within the set up/down times. The trader area on Level 2 and the art area on Level 4 on Sunday will now be closing at 4pm to allow enough time for set down, giving 2.5 hours. Traders must be packed and out of the venue by 6.30pm, please ensure this is something you can do before booking your stall.
Thank you for applying to be part of SunnyCon Anime Expo 2019